Guidance for local Jupyter Days events

I am organizing an event this summer at UBC for students, faculty and staff who use Jupyter for teaching and/or research. We held such as event last year (see UBC JupyterDay 2018) however we used the name without reaching out to the Jupyter community. From Jupyter.org:

If you’d like to organize a Jupyter Days event in your community, please reach out!

I was hoping for a bit of guidance regarding:

  • Permission to use JupyterDay event name
  • Implementing the Jupyter Code of Conduct
  • Other protocols for JupyterDay events

Thanks!

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cc @lheagy who may be interested in this :slight_smile:

also, this isn’t really “official jupyter policy” so I don’t think it answers your questions, but here are some other guidelines for running events in the Jupyter world:

https://jupyter.readthedocs.io/en/latest/community/content-community.html#running-jupyter-events

maybe @carreau has ideas for how to “officially” set up a JupyterDays event?

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Hi @patrickwalls, very cool! I recently finished my PhD at UBC and am excited to see the growth of a community there!

In my opinion, community members shouldn’t need to reach out to ask permission to host a “Jupyter Day;” it is always great to hear about community events(!), and hopefully the project can provide some resources to support events, but the “please reach out” does imply that there needs to be some granting of permission from the project…

Perhaps a documentation page could clarify what it means to hold a Jupyter Day, what some of the expectations are, and have a few resources for organizers. What do you think of the following?

  • What is a Jupyter Day?
    • a checklist? (e.g. if you can check the boxes, which include statements of the expectations below, you are welcome to call your event a Jupyter Day)
  • Expectations:
    • code of conduct
    • promoting an inclusive environment
  • Resources:
    • a template repo / advert?
    • how to order stickers!
    • links to previous events (these can be community contributions)

@patrickwalls: are there other resources / guidelines that would be helpful to have in organizing an event?

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Thanks @lheagy! That’s what I was hoping for. A template repo for the event including some customizable images, a code of conduct and a checklist to ensure the event follows the values of the Jupyter project. I’d be happy to help draft the template repo.

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I think something like this would be fantastic - let me know if somebody puts together a PR on the docs and I’m happy to review!

Not sure if anyone responded to you but I’ve organized two Jupyter Day(s) events:

https://github.com/odewahn/jdboston16 (w/ Andrew Odewahn)
https://github.com/libcce/TriangleJupyter (w/ Peter Parente)

Before hosting a JupyterDay, I always reached out to Ana Ruvalcaba just so that we followed their guidance, styles, etc. Feel free to pull from any of those repos above. Peter and I found the TriangleJupyter theme relatively easy to use. You can also see some of our issues/PRs regarding the organization. Hope this helps! Sorry for the delay!

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